Jacob’s Village seeking Part-time Office Manager

Office Manager

Jacob’s Village- Evansville, IN

Part-time

POSITION SUMMARY: The Office Manager is responsible for all bookkeeping functions including cashflow, Profit and Loss statements, balance sheets, monthly and quarterly financial statements, accounts payable, accounts receivable and Quickbooks for payroll. Office Manager also orders office supplies, maintains all office equipment, computer and security systems and direct assistance to the Executive Director for day-to-day administrative duties.

MAIN JOB DUTIES:

  • Create and execute checks, payroll, expense reimbursements for staff and contract employees
  • Manage and maintain all financial transactions and assure appropriate controls are in place for multi-business entities, including deposits, debits, checks and bank statements
  • Manage billing and payment of all invoices
  • Oversee resident transactions
  • Provide administrative support for Resident Manager and Development Director
  • Facilitate banking information, including transfers between accounts
  • Generate financial and donor reports for multi-business entities
  • Assess the need of office supplies and order when necessary; assure back-up of computer data
  • Assist in the preparation and updating of JV employee documents
  • Manage JV information and billing email accounts
  • JV Monthly and Quarterly Reports
  • Create and send donor acknowledgment letters

MINIMUM REQUIREMENTS:

  • Working knowledge in accounts payable and receivable, general ledger, payroll, taxes and payroll reports.
  • Working knowledge of Quickbooks, Microsoft Office including Word and Excel, Outlook and other computer applications
  • Knowledge of low income housing programs helpful
  • Able to work 15-20 hour/week on average with limited night/weekend hours applicable to special events only; hours and days are flexible
  • Must pass criminal history background check and pre-employment drug screening
  • Reliable transportation with valid driver’s license

Job Type: Part-time with flexible hours

 

Qualified applicants should send a resume to:

Michele Current, Executive Director at Jacob’s Village via email to mcurrent@jacobsvillage.org or by mailing to 7200 Jacob’s Village Drive, Evansville, IN 47720